Migration Guidelines

Migrating your website is a great opportunity to review your content from the top down and ensure you are giving your users the best possible experience.  There are elements of every site that need periodic review and migration presents an opportunity to do so systematically.

  • Make sure your content is accurate and up to date. Review faculty listings, contact information, news items, etc. to be sure content is still current. Check that all external links are active and still point to relevant information.
  • Check for content relating to events that have already occurred. Job postings, event announcements, press releases for dates that have passed can probably be omitted.
  • Make sure the design elements of your site are relevant. Web practices and user trends are constantly evolving. There may now be a better way to display the information you have to offer than there was when your site was originally set up. If the design and layout of your site looks out of date or not in step with what users expect to see, they may assume your content is not current either. Visit Page Layout for more information.
  • Review archival content. How far back do your archives go? How far back is anyone likely to need? Do you need minutes from meetings in 2005? Consider saving space on your site by storing extensive archives in another location, such as Google Drive. If you are unsure how far back online archives should go, refer to the university guidelines for records retention.
  • Review content organization and structure. Check that your content is structured so that related information is grouped together and that the same information is not repeated in multiple locations. WordPress allows for pages to organized into parent-child hierarchies so that you can create sub-pages within pages, much like headings and sub-headings within an outline. Well-managed parent-child hierarchies help organize your content and improve site navigation.
  • Make sure to upload all images and documents to the media library. If images and linked documents are just copied and pasted from the old site they will not be available once that site is taken down. Download images and documents from the old site to your computer and then upload them to the Media Library. Use the “Add Media” button to insert them into the page.
  • If you are migrating an official NC State site, make sure it complies with university brand guidelines.

Page-by-page migration procedure

  1. Create a new page in the your WordPress site
  2. Copy the contents of the old page
  3. Paste the contents into the new page
  4. Go through the page and update links and content
  5. Save images and document attachments from the old page to your computer then upload them to your Media Library and insert them into the page using the “Add Media” button
  6. Publish the page when all links and content have been updated